Whether you're looking for a suitable venue for a business function, family reunion or something in between, considering a hotel conference room is a logical choice. Not only does this venue have space for the get-together and access to catering, but it also offers on-site overnight accommodations for guests who are visiting from out of town. Before you book the venue, it's important to visit a few to help you find the best one for your needs. During this process, you'll meet with a rental agent to discuss the specifics of the room, but you should also make sure to talk about these three topics.
Guest Room Availability And Rates
Before you start considering conference rooms, you'll likely have an idea of the number of guests who will be attending from out of town and need accommodations. Bring this number to your discussion with the rental agent to ensure that the hotel has enough available rooms. Additionally, talk to the agent about what discount you can get for booking multiple guest rooms; hotels often cut the overnight rates for such events, and knowing this information -- whether you're paying for the rooms or, in an event such as a family reunion, the guests are taking care of their bills -- can help you find the most cost-effective option.
Regardless of the nature of your event, it's common to have some form of refreshments available. Talk to the agent to determine what the on-site catering or restaurant staff can deliver for snacks and meals. If you have your own caterer lined up for the event, be sure to ask if using an outside caterer is possible; some hotels will prefer that you use their food services department, rather than an outside provider. Provided you must use the on-site food services, talk to the agent to ensure that your requests can be met.
A/V Equipment Usage
Many events held at hotel conference rooms call for the use of A/V equipment. While you can rent some of this gear on your own, ask what can be provided. Many hotel conference rooms have video projectors and sound systems available for those who rent the room, which takes one thing off your to-do list when you're preparing for the event. It never hurts to personally check out these electronic accessories to ensure they're in proper working order and also that they're compatible with your equipment.
For more information, visit hotels in your area like Clarion Hotel - Seattle International Airport.